As a writer, it is important not only to considercarefully what you say, but how you say it. To communicate effectively, it isn’t enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also look at the style, tone and clarity of his/her writing, and adapt these elements to your audience that is reading. Again, analyzing a person’s audience and purpose is the key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and will not bring to mind specific images that are visual. Think about the two sets of statements below. The statement at the very top is abstract, nevertheless the statements become increasingly concrete and specific toward the base.
He could be a roommate that is bad is lazy and discourteous
He could be untidy and unclean
He doesn’t tidy up his very own messes
He leaves his dirty dishes in the kitchen counter
Your relationship with John is unacceptable
You do not go along well with John
You and John have lots of arguments
You and John insult each other too much
You and John call each other derogatory names
Notice how much more effective the statements become as the language becomes more concrete and specific. The statements at the very top, which tend to be more abstract, may be interpreted in many ways that are possible and then leave many questions answered. The statements at the end, that are more concrete, are less open to multiple interpretations.
A hallmark of effective writers could be the capability to express the required message in as few words as possible. Good writers, put another way, use language which can be to-the-point and straightforward. Consider the examples that are following.
(1) It is widely discussed by employees that numerous of them is supposed to be obligated to change jobs and take on new responsibilities when the merger takes place involving the two companies.
(2) before carefully deciding about whether the person on trial is guilty or innocent in this case, the people in the jury should be certain to carefully think about, ponder and think on most of the important and testimony that is relevant the scenario.
Notice how long-winded these sentences are, and just how easily they could be simplified and shortened. An important part of revising and editing involves re-phrasing sentences to remove excessive wordiness. One way to reduce wordiness is to eliminate words that are redundant phrases. Consider example one above. The phrases « to improve jobs » and « take on new responsibilities » are redundant, and may be combined into one short phrase to be expressed more concisely.
Consider example two above. The phrase « . should be certain to carefully think about, ponder and reflect on. » contains three straight ways of saying the thing that is same. This sentence could possibly be improved making use of only 1 of the key phrases: « . to reflect on. «
A second option to reduce wordiness is to eliminate « filler » words which serve no purpose when you look at the sentence. Consider example one above. Replace the phrase « . when the merger takes place involving the two companies » with « . when the 2 companies merge. » Consider example two above. Spot the excessive wordiness in the next phrase: « Before making a choice about if the person on trial is guilty or innocent in this instance . » This sentence could simply read: « Before determining the defendant’s guilt or innocence. «
Familiar language is that that the readers easily recognize and understand since they use it on a regular basis. One of the most important functions of language is to build « homophily » or a sense of commonality with one’s readers. Language which is foreign and unfamiliar to your https://domyhomework.services reader has a tendency to emphasize the differences between writer and reader, and makes the message hard to understand. The message is likely to have more impact by using language that is familiar to the reader.
Consider the following examples.
An assignment directed at a course of business students by their philosophy professor:
« The presently assigned paper necessitates an eloquently articulated analysis associated with the Existentialist perspective as it pertains to living that is contemporary. You should adumbrate the true points which represent the sine qua non of one’s analysis. »
A letter sent to senior high school students warning them of the risks of an unhealthy diet:
« Individuals who maintain a diet of high fat content are confronted with a heightened risk of developing atherosclerosis, which will be a buildup of body fat regarding the inner walls of the arteries. This condition can lessen or cut the flow off of blood when you look at the arteries serving the main organs associated with the body. This can lead to poor health. »
In both examples above, the language which is used is unfamiliar to your readers. Because of this, the message loses its impact.
Precise and Clear Language
The use of appropriate language is a tricky matter because the meaning of words is relative and situational. This basically means, words may be interpreted in numerous ways by each person in different situations. Because of this good reason, it’s important to choose language that will be as precise and clear as you are able to. The greater amount of precise and one that is clear usage of language becomes, the fewer the number of possible interpretations for a message. Think about the words that are following. What numerical value would you assign to each of them? If something is « probable what percentage associated with the right time does it occur? P>
Would other folks assign the same value to these words while you did? In actuality, the number of values varies greatly mainly because terms are relative: they can mean things that are different different people in various situations. How could one be more precise in his/her utilization of these terms?
Think about the examples below. Realize that these terms can differ widely within the meaning to different people. The way that is best to use such relative terms, then, would be to compare them to something concrete and « known » to your reader. An expensive car? » is best answered with a comparison: « Compared to that Honda, the Acura is expensive for example: « Is that Acura. In comparison to that Lexus, it really is inexpensive. »
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Consider the following examples. Note the confusion that is potential ambiguity in these phrases.
(1) Why the student body should continue in this state of apathy is not actually understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied when you look at the classroom but political habits on campus usually do not seem to take advantage of such labor.
(4) He’s an individual that is interesting.
(5) it is hard to estimate the sheer number of people affected by AIDS.
Each of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your kids when Baking Cookies
(2) Safety Experts Say School Buss Passengers should be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in a decade
(5) Eye Drops Off Shelf
In short, it is advisable to consider carefully regarding the choice of words and their interpretations that are potential. To communicate effectively, precise and language that is clear essential.